HomeFront Haven Renewal Retreat Participant Consent, Assumption of Risk & Liability Waiver (Fiscally Sponsored by Veterans Collaborative)
We are honored and genuinely excited that you have chosen to participate in a HomeFront Haven Renewal Retreat. Your willingness to invest in your own well-being, growth, and connection speaks volumes. This retreat is designed to provide community-based mental health support in a space where military spouses feel seen, supported, and connected.
HomeFront Haven operates under fiscal sponsorship through Veterans Collaborative, a 501(c)(3) nonprofit organization. As such, the following Event Participation & Liability Release Notice applies to all HomeFront Haven programming, events, retreats, and initiatives.
1. Assumption of Risk
Participation in events and activities may involve inherent risks, including but not limited to physical injury, illness, emotional distress, property damage, travel-related risks, environmental conditions, interaction with other participants, equipment use, or third-party venue risks.
You voluntarily assume all such risks associated with participation.
2. Release of Liability
To the fullest extent permitted by law, you release, waive, discharge, and hold harmless Veterans Collaborative, HomeFront Haven, and their affiliated initiatives, partners, officers, directors, employees, volunteers, contractors, or agents (collectively, the “Released Parties”) from any and
all claims, liabilities, damages, losses, or expenses arising out of or related to your participation, including claims based on negligence. This release applies whether participation is in-person, virtual, paid, unpaid, or volunteer-based.
3. Indemnification
You agree to indemnify and hold harmless the Released Parties from any claims or liabilities arising from your conduct during participation.
4. Medical Responsibility
You acknowledge that you are responsible for your own medical care and expenses and will inform organizers of any relevant medical conditions or limitations. In the event of an emergency, you authorize event organizers to seek emergency medical assistance on your behalf if necessary.
HomeFront Haven programming is supportive in nature and does not constitute medical or clinical mental health treatment.
5. Photo, Video & Media Release
By attending or participating, you grant Veterans Collaborative and its affiliated initiatives (including HomeFront Haven) the irrevocable right to photograph, record, and use your name, image, likeness, voice, and statements for lawful promotional, educational, reporting, fundraising, or marketing purposes in any media format without compensation. If you do not wish to be photographed or recorded, you must notify the event organizer in writing prior to the event.
6. Participant Privacy & Confidentiality
HomeFront Haven is committed to creating a safe, respectful, and trusting environment for all participants. While participation in the program may involve the sharing of personal experiences, challenges, emotions, and life circumstances, participants are expected to respect the privacy and
confidentiality of one another throughout the retreat and during all subsequent program activities, including the Steady Year support period.
By participating, you agree to:
• Respect the privacy of fellow participants and refrain from sharing, disclosing, reproducing, recording, photographing, or distributing another participant's personal stories, experiences, identifying information, comments, or materials without their explicit permission.
• Maintain confidentiality regarding personal information learned through retreat activities, group discussions, virtual meetings, peer support interactions, Anchor Guide communications, and HomeFront Haven community events.
• Refrain from posting photographs, screenshots, recordings, social media content, or other materials that identify another participant without that participant's prior consent.
• Exercise discretion when discussing retreat experiences with individuals outside the program and share only your own experiences unless permission has been granted by others involved.
While HomeFront Haven cannot guarantee that all participants will maintain confidentiality, all participants are expected to uphold these standards as a condition of participation. Failure to respect participant privacy may result in removal from program activities or future HomeFront
Haven programming at the discretion of HomeFront Haven leadership.
Nothing in this section prohibits a participant from seeking professional medical, mental health, legal, financial, or emergency assistance, or from reporting situations involving threats of harm to self or others, abuse, neglect, harassment, discrimination, or conduct required to be reported
by law.
Participants understand that HomeFront Haven staff, volunteers, Anchor Guides, wellness professionals, and facilitators cannot maintain confidentiality when they reasonably believe there is a risk of harm to a participant or another person, or when disclosure is otherwise required by
law. In these circumstances, relevant information may be shared with appropriate HomeFront Haven leadership, emergency responders, crisis professionals, law enforcement, or other necessary parties for the purpose of protecting safety.
7. Program Participation & Evaluation Commitment
HomeFront Haven Renewal Retreat participation includes engagement in the full continuum of support known as the “Steady Year” model. By enrolling in the program, you agree to actively participate in the following components:
Completion of a pre-retreat survey
Completion of a during-retreat feedback survey
Completion of a post-retreat survey
Participation in follow-up surveys at 3, 6, 9, and 12 months
Engagement in scheduled check-ins with your assigned Anchor Guide
Participation in designated touchpoints with HomeFront Haven staff or wellness leadership as outlined in program materials
These touchpoints may include virtual or written check-ins, community calls, or individual connection opportunities designed to support continued growth, belonging, and skill integration. HomeFront Haven is a relationship-based program. Continued engagement helps ensure you
receive the intended benefits of the experience and allows us to measure long-term impact in areas such as anxiety management, sense of belonging, resilience, and overall well-being.
Survey responses and personal information will remain confidential and reported in aggregate form unless explicit permission is granted.
Completion of these components is considered part of full program participation.
8. Emergency Contact
In case of an emergency during program participation, whom may we contact?*
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